Set up a project that knows your work context
Organize files, rules, and decisions, and define what repeats and what belongs to the current task.
Let's understand the idea
Each time you start a task in the same work, you explain the audience, style, and sources again. Prepare a workspace that brings together their current versions: the project description, shared rules, reference files, and your approved decisions. Keep today’s task separate from rules that will last longer.
Memory, projects, and skills are different things, and environments do not all read the same files automatically. Use the method supported in yours, prioritize the current version, and keep a summary of decisions if you will move the work to another workspace. Test with a question whose answer you know from the files.
Tools for this workflow
Choose from what's available to you. You can use these prompts with several tools. What they can carry out depends on supported features and files.
See tool details and uses in the Tools library →Examples to expand the idea
A freelance social media manager works with three clients. She creates a Project for each client and adds the brand, audience, style, and past posts. Any new conversation within the project starts with the client context, without her explaining it from the beginning.
Handoff summary for a colleague or assistant
Write the goal, latest status, decisions, files, and remaining work, distinguishing suggestions from approved decisions.
Tool rules
Document where results are saved and what needs your review, without putting passwords in the instructions file.
Continue long-running work
Keep a clear progress checkpoint instead of relying on remembering the entire conversation.
Steps from start to delivery
Open any step by its heading. Each explains what to do, why, and what to check before continuing.
1Define the shared rulesBrief context that serves the current work.Details
Long context needs to serve a purpose.
What should I do?
- Collect the current project description, audience, and standards.
- Separate today's task and old experiments from lasting rules.
2Organize files and versionsA current reference for each important detail.Details
Conflicting versions can bring back outdated information.
What should I do?
- Define each file's role, validity date, and source.
- Archive old material and explain conflicts instead of leaving them to the assistant.
3Choose how to save itA way of saving context you have actually tested.Details
The method depends on the environment.
What should I do?
- Use a project, instructions, or a skill package, depending on what is available.
- Check what gets read and what needs attaching or calling up.
4Test the contextThe assistant used the correct reference.Details
The project name alone does not prove that the source was read.
What should I do?
- Ask about a known detail and request its location.
- Try a prompt involving a conflict between old and new versions.
5Document updates and handoffA clear point to continue from.Details
A small update prevents an error from carrying into the next session.
What should I do?
- Record the decision, its reason and date, and what it replaced.
- Prepare a summary if you will move the work elsewhere, and check the links.
Prompts for your work
Open a prompt and fill in your details. Empty fields remain visible so you don't forget them.
Organize the project contextOpen it to copy or tailor the prompt
Prepare the listed inputs and start with the prompt in an available tool. Open the output and review it against your work.
Copy the prompt as it is, or tailor it with your details first.
Tailor the prompt to your workOptional: add your details and the prompt adjusts itself
View full prompt
Why is the prompt written this way?
Useful context identifies the source and current version instead of piling up conflicting conversations and files.
Prepare a handoff and updateOpen it to copy or tailor the prompt
Copy the prompt as it is, or tailor it with your details first.
Tailor the prompt to your workOptional: add your details and the prompt adjusts itself
View full prompt
Did the result serve your original goal?
Return to the inputs and sources, and open the output where you'll use it. Check these points before relying on it.
- Is the current version clear?
- Are lasting rules separate from today's task?
- Has the context been tested with an actual task?
If there's a problem, name the unsuitable part, show an example, and request a specific edit.